diff --git a/IT_asset_management/app/templates/doc_templates/index.html b/IT_asset_management/app/templates/doc_templates/index.html index 2ea3c70..5bab288 100644 --- a/IT_asset_management/app/templates/doc_templates/index.html +++ b/IT_asset_management/app/templates/doc_templates/index.html @@ -74,4 +74,198 @@ No templates yet. Upload your first template. {% endif %} + + +
+
+
Available Template Tags
+ +
+

+ Place these tags inside your .docx file exactly as shown. + The system replaces them with live data when a document is generated. +

+ +
+
+
+ + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + +
Value / DescriptionTag to place in documentNotes
+ User +
Full name{{ user_name }}Replaced with [MASKED] after GDPR erasure
Email address{{ user_email }}Replaced with [MASKED] after GDPR erasure
Phone number{{ user_phone }}Replaced with [MASKED] after GDPR erasure
Department{{ user_department }}Retained after masking
Job title{{ user_job_title }}Retained after masking
Office / location{{ user_location }}Retained after masking
Windows / AD ID{{ user_windows_id }}Permanent anchor — always retained
Employee ID alias{{ user_employee_id }}Same as user_windows_id
+ Asset +
Serial number{{ asset_serial }}
Service tag{{ asset_service_tag }}
Internal asset tag{{ asset_tag }}
Brand{{ asset_brand }}e.g. Dell, Lenovo, HP
Model{{ asset_model }}e.g. Latitude 5540
Asset type{{ asset_type }}e.g. Laptop, Desktop, Monitor
Operating system{{ asset_os }}e.g. Windows 11 Pro
Warranty expiry{{ asset_warranty_expiry }}Format: dd/mm/yyyy
Asset location{{ asset_location }}
+ Assignment +
Assignment date{{ assignment_date }}Format: dd/mm/yyyy
Assignment record ID{{ assignment_id }}
Return date{{ return_date }}Format: dd/mm/yyyy — blank if not yet returned
+ Document & Company +
Document date{{ document_date }}Date the document was generated (dd/mm/yyyy)
Document number{{ document_number }}Paperwork record ID
Company name{{ company_name }}Set via COMPANY_NAME env variable
Company address{{ company_address }}Set via COMPANY_ADDRESS env variable
Generated by (admin){{ admin_name }}Username of the staff member who created the document
+
+
+ + Tags use double curly braces — type them directly inside your Word document. + Tags that are empty at generation time are replaced with a blank string. + PII tags (user_name, user_email, user_phone) + are automatically blanked when a user record is masked for GDPR compliance. +
+
+
+
{% endblock %}